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Create Power. Point Presentations Automatically using VBA | Chandoo. Posted on August 3rd, 2. Charts and Graphs , Excel Howtos , VBA Macros - 1. This is a guest post by Drew Kesler. Drew is the founder of Topo. You’ve been there before. It’s almost 5: 0. The model is refreshed, and now it just takes a LOT of copying, pasting, and positioning to get the Power. Point ready. Finally, the slides are finished…, until you read a new message from your boss requesting a minor change. But of course her change means you have to start all over with the copy and pastes…There is always a better way! In the Oil and Gas industry, I constantly have monthly reports to assess the performance of our operating assets. Excel VBA makes it a cinch to automate the entire process. Excel VBA macro coding for creation, copying, renaming, selection of worksheets. Hyperlink Worksheet function usage.In Installing an Excel Add-In I described the protocol for installing an add-in in Excel. The protocol I described was valid for Excel 97 through 2003, but the change. So when a simple change is requested, the presentation is automatically generated with the click of a button. No more wasting time! So, here it is – How to Save TONS of Time by Using an Excel VBA Macro to Build Your Presentation: 1. Build your charts in Excel. Create a new worksheet and paste in all the charts you need for the presentation. Open VBA. To do this, you can either press ALT + F1. To show the developer tab, click on the Microsoft Office Button and click Excel Options. Click Popular and then select the Show Developer tab in the Ribbon. Click on the Developer tab in the ribbon and click Visual Basic. In your VBA Editor window, click File => Insert => Module. Paste the following code into the module (I included comments so you can customize it to your liking). Click Tools => References. Add the Microsoft Power. Point Library. 7. Now all you need to do is go to Excel and run the Create. Power. Point macro! To make this easy, draw a rectangle shape in your Excel worksheet which contains all the charts you want to export to Power. Point. 8. Right click the rectangle and click Assign Macro. Click on the Create. ![]() Power. Point macro and press Okay. That’s it! Just click your rectangle button then sit back and watch it run! You’ll have your presentation in no time! Download the Example Workbook & Play with this Macro. Click here to download the example workbook and play with the macro. Thanks Drew. Thank you so much Drew for writing this insightful article and showing us how to automate PPT Creation thru Excel VBA. I have really enjoyed playing this idea. And I am sure our readers will also like it. If you like this technique, say thanks to Drew. How do you Automate PPT Creation? During my day job, I used to make a lot of presentations. But each one was different. So I used to spend hours crafting them. And nowadays, I hardly make a presentation. But I know many of you make PPTs day in day out. And this technique presented by Drew is a very powerful way to save time. Do you use macros to automate creation of presentations? What are your favorite tricks & ideas? Please share using comments. Learn More VBA – Sign- up for our VBA Class Waiting List. Chandoo. org runs a VBA Class that teaches you from scratch, how to build macros to save time & automate your work. We opened our first batch in May this year and had an excellent response. More than 6. 50 students signed up and are now learning VBA each day. I will be opening VBA class for enrollment again on September 5th (just one more month). If you want to learn VBA & advanced Excel, this is a very good class to join. Please enter your name & email address below and I will update you as soon as our class opens for enrollment. About the Author: Drew Kesler specializes in process automation and data visualization. He currently performs analytics and modeling for the Oil and Gas industry. His most recent projects include using GIS mapping technology to visualize data and enhance interaction across organizations. Drew is the founder of Topo. Introducing our Online Power BI Class: Would you like to join me on a date with Power BI? In this comprehensive online class, learn all about Power BI so you can create beautiful, insightful & interactive reports. Join me and rest of the play mates for our first ever Power BI Play Date. Click here to know more and join us. PS: Hurry up. Enrollments are closing tonight. Share this tip with your friends. Using Excel As Your Database | Chandoo. Posted on April 2nd, 2. Automation , Excel Howtos , VBA Macros - 1. This is a guest post by Vijay, our in- house VBA Expert. Often I have thought, if I could have write “Select Employee. Name From Sheet Where Employee. ID=1. 23” and use this on my excel sheet, my life would be simpler. So today we will learn how to do this. People spend a lot of time thinking whether to use Excel as their database or not. Eventually they start using Access or SQL Server etc. Today we will learn how to use Excel as a Database and how to use SQL statements to get what we want. Excel as a Database – Demo. We will learn how to build this: Before we begin: The entire sheet (where the raw data has been stored) will be referred as one single database table by Excel. This is very important to understand. This has nothing related with the in- built Table (2. List (2. 00. 3 and previous) feature of Excel. If you know SQL (Structured Query Language) your task becomes much easier. Setting up Excel as Database. We need some raw data and we will utilize Customer Service Dashboard sample database here. Let’s get started. First we will design the structure of what all option we want to present for filtering the data, which you can see in the interface below. Once the user clicks on Show Data we will use a SQL statement to filter- out the data as per the drop down options selected by the user and the put them in the table below. We will also use another SQL statement to populate the top right hand side table for calls data when all the 3 drop downs have some options selected. Adding Active- x data objects reference. We need to add a reference to the Microsoft Active. X Data Objects Library to be able to use the worksheet as a database table. You can do this from Visual Basic Editor > Tools. I usually select the most recent version, however if you are developing a product it will be best suited if you are familiar with the operating system and office version used by the end- user’s system and accordingly select the best version available. Opening Excel as a Database. Once this is done we need to hit the road with some VBA code. Public Sub Open. DB()If cnn. State = ad. State. Open Then cnn. Closecnn. Connection. String = "Driver={Microsoft Excel Driver (*. DBQ=" & _Active. Workbook. Path & Application. Path. Separator & Active. Workbook. Namecnn. Open. End Sub. The above procedure is the heart of this post, this is where we define how to use the current Excel workbook as our database. Connection. String = "Driver={Microsoft Excel Driver (*. DBQ=" & _Active. Workbook. Path & Application. Path. Separator & Active. Workbook. Name. On this line, we define all the possible file extensions that we are allowed to create an Excel Workbook and then use as our database. Let’s understand the code module. When you click on the Update Drop Downs button, the VBA code uses the “Data” worksheet as a table and then finds unique values for Products, Region and Customer Types and then populates them as List. Items for the Combo. Box controls. Example for Products drop downstr. SQL = "Select Distinct [Product] From [data$] Order by [Product]"close. RSOpen. DBcmb. Products. Clearrs. Open str. SQL, cnn, ad. Open. Keyset, ad. Lock. Optimistic. If rs. Record. Count > 0 Then. Do While Not rs. EOFcmb. Products. Add. Item rs. Fields(0)rs. Move. Next. Loop. Else. Msg. Box "I was not able to find any unique Products.", vb. Critical + vb. OKOnly. Exit Sub. End If. What is important to notice here is how the Table and Fields have been identified using square brackets unlike traditional SQL where we just provide the name, also the table name has to be suffixed with a $ symbol at the end. As I have suggested earlier, one entire sheet will be treated as one single table, so if you have multiple datasets that were currently organized within one sheet you may have to create multiple sheets to store that data to be able to use them as tables. This would also make maintenance of data easier. Using Excel SQL to consolidate two sheets in to one. Many people ask, how to consolidate 2 or more sheets which have the similar data. Well I would have adopted this method and wrote a simple query as below. SELECT ID, First. Name, Middle. Name, Last. Name, Age, DOB From [Table. UNION ALLSELECT ID, First. Name, Middle. Name, Last. Name, Age, DOB From [Table. This would allow me to use both the sheets as one table and fetch all of my data into a new sheet. Download Excel As Database Demo File. Click here to download the demo file & use it to understand this technique. Do you use Excel as a database? Do you also user Excel as your database? If yes please put in the comment below how do you use the same and what has been your experience. Leave a comment. More on VBA & Macros. If you are new to VBA, Excel macros, go thru these links to learn more. Join our VBA Classes. If you want to learn how to develop applications like these and more, please consider joining our VBA Classes. It is a step- by- step program designed to teach you all concepts of VBA so that you can automate & simplify your work. Click here to learn more about VBA Classes & join us. About Vijay. Vijay (many of you know him from VBA Classes), joined chandoo. February. He will be writing more often on using VBA, data analysis on our blog. Also, Vijay will be helping us with consulting & training programs. You can email Vijay at sharma. If you like this post, say thanks to Vijay. Introducing our Online Power BI Class: Would you like to join me on a date with Power BI? In this comprehensive online class, learn all about Power BI so you can create beautiful, insightful & interactive reports.
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